Job Description

Logistics Coordinator

Duration: Nested contract (long-term, constant renewal)

Location: Tonawanda, New York

Model: Hybrid

Overview

We are seeking a detail-oriented and proactive Logistics Coordinator to support domestic and international transportation of equipment and materials. This role plays a key part in ensuring efficient, compliant, and cost-effective logistics operations across multiple projects.

The ideal candidate will bring strong analytical skills, experience in global shipping coordination, and the ability to manage multiple priorities in a fast-paced environment.

Key Responsibilities

• Coordinate domestic and international shipments, including scheduling, tracking, and delivery to vendors and job sites
• Evaluate logistics requirements and perform site logistics assessments to ensure transport feasibility
• Manage freight procurement processes, including competitive bidding for high-value shipments
• Prepare and maintain all shipping and customs documentation, ensuring full compliance with trade regulations
• Create and manage export documentation, including ITN filings and HTS code classification
• Develop and maintain logistics plans for ongoing projects
• Issue logistics service orders (LSOs) for transportation services
• Collaborate with suppliers, vendors, and internal stakeholders to ensure timely and accurate shipment execution
• Track shipments and provide regular status updates to stakeholders
• Maintain centralized shipment logs and reporting tools to improve visibility and data accuracy
• Support forecasting and budgeting through historical freight cost analysis
• Handle transport insurance claims and resolve shipping issues as needed
• Ensure adherence to trade compliance policies and company standards

Qualifications

• Bachelor’s degree in Business, Supply Chain, Logistics, or a related field (MBA preferred)
• 3–5 years of experience coordinating domestic and international shipments
• Experience working with ERP systems (e.g., SAP or similar)
• Strong understanding of shipping documentation, customs processes, and trade compliance

Skills & Competencies

• Strong organizational and multitasking abilities with high attention to detail
• Excellent communication skills, both written and verbal
• Ability to work effectively under tight deadlines and manage competing priorities
• Analytical mindset with strong problem-solving capabilities
• Proficiency in Microsoft Office and logistics-related systems
• Experience using AI or advanced tools for logistics optimization is a plus

Additional Information

• Minimal travel required (~10%)
• Ability to work in a fast-paced, collaborative environment

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