Job Description

About The Job

Arcadis is the world's leading company delivering sustainable design, engineering, and consultancy solutions for natural and built assets.

We are more than 36,000 people, in over 70 countries, dedicated to improving quality of life. Everyone has an important role to play. With the power of many curious minds, together we can solve the world’s most complex challenges and deliver more impact together.

Role description:

The Project Administrator I assists in the preparation of Arcadis DPS project deliverables and provides administrative project support for Arcadis DPS project managers under the supervision of the Manager of Project Administration and Document Control.

Role accountabilities:

• Provide support for project set up including updating the New York Deliverables Calendar and setting up file transfer sites on Procore and other FTS.
• Organize permit sets by assembling electronic and hard copies and assuring inclusion of appropriate A/E stamped drawings, affidavits, and other documents as required.
• Proof, edit, format and brand documents, presentations, and spreadsheets in adherence to industry and company standards and guidelines.
• Submit small packages to clients through Procore.
• Coordinate with Construction Managers (CM) on issue of construction deliverables coordinated with A/E design teams and serve as CM liaison for the PADC team.
• Meet with PMs (and CMs, as needed) to review package composition and deadlines of client deliverables, and check files for formatting errors and consistencies
• Assemble and prepare A/E reports and deliverable packages including combining multiple documents in Bluebeam.
• Use Excel to build and proof deliverable lists, reconcile discrepancies, and prepare Architectural drawing lists of files issued with deliverable packages.
• Utilize conferencing technology and Microsoft Teams to project, review, and edit electronic documents and presentations during team meetings.
• Attend and take notes at meetings and prepare minutes.

Qualifications & Experience:

• To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.
• Fifth year college or university certificate; or one to two years related experience and/or training; or equivalent combination of education and experience.
• Read and comprehend simple instructions, short correspondence and memos. Write simple correspondence. Effectively present information in one-on-one and small group situations to customers, clients and other employees.
• Calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference and volume. Apply concepts of basic algebra and geometry. Perform these operations using units of American money and weight measurement, volume and distance.
• Solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Interpret a variety of instructions furnished in written, oral, diagram, or schedule Form. Dealing problems involving several concrete variables in standardized situations.
• Proficient in Microsoft Suite, Procore, Bluebeam, or other File Transfer Platforms.

Why Arcadis?

We can only achieve our goals when everyone is empowered to be their best. We believe everyone's contribution matters. It’s why we are pioneering a skills-based approach, where you can harness your unique experience and expertise to carve your career path and maximize the impact we can make together.

You’ll do meaningful work, and no matter what role, you’ll be helping to deliver sustainable solutions for a more prosperous planet. Make your mark, on your career, your colleagues, your clients, your life and the world around you.

Together, we can create a lasting legacy.

Join Arcadis. Create a Legacy.

Our Commitment to Equality, Diversity, Inclusion & Belonging

We want you to be able to bring your best self to work every day which is why we take equality and inclusion seriously and hold ourselves to account for our actions. Our ambition is to be an employer of choice and provide a great place to work for all our people. We are an equal opportunity and affirmative action employer. Women, minorities, people with disabilities and veterans are strongly encouraged to apply. We are dedicated to a policy of non-discrimination in employment on any basis including race, creed, color, religion, national origin, sex, age, disability, marital status, sexual orientation, gender identity, citizenship status, disability, veteran status, or any other basis prohibited by law.

Arcadis offers benefits for full time and part time positions. These benefits include medical, dental, and vision, EAP, 401K, STD, LTD, AD&D, life insurance, paid parental leave, reward & recognition program and optional benefits including wellbeing benefits, adoption assistance and tuition reimbursement. We offer nine paid holidays and 15 days PTO that accrue per year. Salaries will vary and are based on several factors, such as experience, education, budget, internal equity, project and location. Salary range will vary from $65,000 to $75,000 depending on experience.

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